Struggling to manage project schedules in NetSuite? Learn how work calendars can help you efficiently plan your team’s time and improve project delivery.
What Are Work Calendars in NetSuite?
Think of work calendars as digital schedules that tell NetSuite when your team is available to work. Just like your personal calendar shows your available time, NetSuite work calendars show when your team can work on projects.
Three Types of Work Calendars:
- Default Calendar (Full-Time)
- Monday to Friday
- 8 hours per day
- 9 AM to 5 PM
- Standard holidays
- Part-Time Calendar
- Flexible days
- 4-6 hours per day
- Custom start times
- Adjusted capacity
- Custom Calendar
- Special schedules
- Different time zones
- Unique working hours
- International holidays
How Work Calendars Help Your Projects
Task Planning Example:
Let’s say you have a 40-hour coding task:
- Full-Time Developer (100% capacity)
- 8 hours/day
- Completes in 5 working days
- Part-Time Developer (50% capacity)
- 4 hours/day
- Completes in 10 working days
Setting Up Work Calendars in NetSuite
Step 1: Create Default Calendar
- Navigate to Work Calendars
- Click “New”
- Set basic information:
- Name
- Working hours
- Start time
- Working days
- To assign this calendar as the default on employee records, select Default Calendar.
Step 2: Define Non-Working Days
- Company holidays
- Weekend preferences
- Team-specific breaks
- Training days
Step 3: Create Special Calendars
- Part-time schedules
- International teams
- Contractor hours
- Flexible arrangements
Best Practices
- Start with Default Calendar
- Standard business hours
- Common holidays
- Regular workweek
- Regular Updates
- Holiday schedules
- Team changes
- Schedule adjustments
FAQ Section
Q: Can I have multiple calendars? A: Yes, create different calendars for various teams and schedules.
Q: How often should I update calendars? A: Review quarterly and update for holidays and schedule changes.
Q: Can part-time workers share calendars? A: Yes, create template calendars for similar schedules.
